Interim Reports Interim narrative and financial reports, submitted to the foundation six months after the grant award, should adhere to the instructions provided below for final reports.

Final Reports A final narrative report, submitted to the foundation ten months after the grant award, should describe specifically the progress made toward reaching the goals of the program. Any changes in the program's implementation as described in the original proposal should be fully discussed, offering insight as to why and how the program was adapted. (General activity reports or summaries contained in the annual report do not fulfill this requirement.) The narrative report should include, but not be limited to, a description of the program, how staff was involved in carrying out the program activities, and the impact it had on program participants. A final financial report should follow a standard, three-column format. The first column should outline the program budget as it was estimated in the proposal. It should contain specific line items for relevant expenses. The second column should outline the actual program expenditures and should maintain the same format and line item breakdowns as the projected budget column. Together, these columns provide a point of comparison between estimated and actual costs, as well as a context for program activities as described in the narrative report. The third column should provide details on how the Healthcare Foundation of Northern Lake County grant was allocated.  Line item breakdowns should be provided. The chart below offers an example of this format. (The fourth column is not always needed and is explained below in further detail.)

Reporting Deadlines and Renewing Requests Final narrative and financial reports must be received and approved by the foundation before any subsequent proposals will be reviewed. For organizations submitting a proposal to be reviewed one year from their last grant, the final reports will cover a ten-month period rather than a full twelve months in order to meet the materials deadline. In such cases, the narrative report should discuss all activities that have occurred in the grant period to date, with a description of the projected activities for the remaining months covered by the grant. Financial reports should include, when necessary, a fourth column describing how and when the remaining funds will be expended. The sample financial report below is an example of this optional fourth column.